Basic Functions:

Under the direction of the school principal or designee, the Attendance & Enrollment Liaison performs functions related to student attendance and enrollment activities. In addition, the Attendance & Enrollment Liaison will perform various student attendance and enrollment accounting, record-keeping, and reporting activities. The Attendance & Enrollment Liaison will also operate a computer and assigned software to input and update student attendance and enrollment information; distribute, collect, and process attendance, enrollment, and various other forms and documents.

Essential Duties: 

Attendance Duties

• Perform various duties involved in student attendance accounting, record-keeping, and reporting activities; provide accurate reporting for daily attendance activities and update attendance data and records for required ADA reporting.
• Verify, process and record excused and unexcused absences; retrieve and log absence calls from automated recorder; process and verify student absence notes and information from parents and others; contact parents to verify absences as needed.
• Utilize a computer to input and update attendance and other student information; establish and maintain automated student records; generate various computerized lists, reports, and documents related to students, attendance, and assigned activities; code attendance data as required.
• Compile data and prepare and maintain various records, logs, and reports related to attendance, tardies, students, enrollment, truancy, telephone calls, and assigned activities; prepare regular and periodic mandated attendance reports for the State; establish and maintain filing systems.
• Prepare, print, distribute, collect, verify, process, sort and file student, attendance, disciplinary and various other forms; prepare monthly ADA report; review forms for accuracy and completeness; make corrections or request additional information as needed; duplicate materials as needed; scan forms as required.
• Issue passes to students who are late or returning after an absence; issue off-campus passes to students for doctor and dental appointments, illness, and various other needs as assigned.
• Compose, type, and distribute various correspondence such as lists, letters, rosters, labels, guest passes, fliers, and handbooks; prepare materials for mailing and distribution as assigned in both physical and electronic formats.
• Monitor student attendance and assist with identifying attendance issues and discrepancies; communicate truancy issues and report excessive absences to appropriate personnel; monitor students sent to the office for discipline as required.
• Communicate with Home Office personnel, parents, students, and various outside agencies to exchange information and resolve issues or concerns; initiate and receive telephone calls; serve as backup receptionist and screen and direct calls to appropriate personnel as needed.
• Set up an automated calling system to notify parents of student absence, tardy and disciplinary information as required; operate various office equipment including a copier, computer, and assigned software; perform minor maintenance on equipment as needed.
• Provide general assistance and information to parents, staff, faculty, and others concerning attendance and related discipline issues, information, policies, and procedures as requested; greet, assist, and direct parents and other visitors to appropriate personnel as needed.

Enrollment Duties

• Design and implement outreach activities aimed at recruiting middle school students to LPS. 
• Implement an outreach plan designed to recruit and attract African-American and Latino students to reflect the community and authorizing district.
• Meet incoming freshmen enrollment targets and designated targets for all other grade levels.
• Manage the entire application process, from collecting interest forms, preliminary applications, the whole application plus necessary paperwork, including communicating with families via mail, phone, and e-mail in a responsive and timely manner.
• Monitor and manage the Enrollment team: parents/guardians, teachers, and students, designed to attract a diverse student body.
• Coordinate outreach and recruitment events, such as evening enrollment information sessions for interested families and students.
• Organize and lead the enrollment activities. 
• Monitor and track the students' application information.
• Manage the assessments of the incoming freshmen students in the Spring.
• Coordinate with school leadership to plan the Spring and Summer Student Orientations.
• Coordinate with school leadership to plan the logistics of summer Freshman Retreat.
• Manage the waiting lists and the admittance of students throughout the school year.

Other Duties

• Perform related duties as assigned 

Minimum Qualifications

Education and Experience

Any combination equivalent to: 

• Two-year degree and/or equivalent experience and experience to demonstrate the knowledge and abilities listed in the job description.

Licensing and Other Requirements 

• Employment eligibility that may include fingerprints, tuberculosis and/or other employment clearance.
• Bilingual proficiency in Spanish required
• Valid California Drivers’ License

Knowledge of:

• General student attendance policies, procedures, terminology and attendance accounting methods.
• Operation of a computer, student information systems, and other assigned software.
• Modern office practices, procedures and equipment.
• Applicable laws, codes, regulations, policies and procedures.
• Record-keeping and report preparation techniques.
• Data control procedures and data entry operations.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Methods of collecting and organizing data and information.
• Basic mathematics.

Skills and Ability to:

• Hold a strong commitment to the LPS mission and values.
• Ability to perform complex, specialized office work involving independent judgment and requiring speed and accuracy.
• Excellent communicator and facilitator.
• Establish and maintain cooperative and effective working relationships with others.
• Experience in a fast-paced administrative support position, experience in a school front office or relevant comparable work is preferable.
• Demonstrate critical thinking and problem solving skills.
• Professional attitude and appearance to meet school standards.
• Ability to work effectively with regular interruptions.
• Flexibility/Dependability/Attention to detail.
• A high level of initiative, creativity, accountability, and professionalism.
• Commitment to working with a diverse population in an urban school.
• High expectations for all students.
• Proficiency with various computer software programs.

Working Conditions:

Environment

• Office environment with constant interruptions. 
• Variable work hours, including some evenings and weekends.

Physical Demands

• The ability to stand and walk for long periods of time.  
• Noise level – high to moderate.  
• Manual dexterity and coordination sufficient to operate a computer keyboard.  
• Occasionally required to lift and/or move up to 20 pounds. 
• Specific vision abilities required by this job include close vision.

Compensation:
Compensation is competitive commensurate with experience and education. We offer a generous benefits package that includes:

• Choice of Kaiser or United health care plans
• Vision and dental coverage
• Disability and life insurance
• Flexible Spending Accounts for medical and dependent care  
• 401a
• Voluntary benefits: Aflac, Commuter Checks, LifeLock

Why We Work at LPS: 
LPS is driven by a deep respect for our teachers and staff, and a commitment to the professionalization of teaching. We embrace collaboration, risk-taking, and flexibility in order to improve instruction and student learning.

OUR STAFF IS AT THE HEART OF OUR SUCCESS.

Please send any questions related to this position to Lina Andersen.

Leadership Public Schools is an equal opportunity employer committed to diversity at all levels.

Notification of Non-Discrimination Policy

Leadership Public Schools prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived race, religion creed, color, national origin, ancestry, age, parental, family, or marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex (sexual harassment), or sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.  Complaint forms are available at school sites and on the network webpage at www.leadps.org.  

For inquiries or concerns regarding LPS nondiscrimination policy or the filing of discrimination complaints please contact: 

Chris Harrell, Director of Student Services, Title IX Coordinator
99 Linden Street
Oakland, CA 94607
email: [email protected]
Phone: 510-830-3780 x115